Email Notifications for Google Forms

How to Receive Google Form Email Notifications

Keeping track of Google Forms submissions is crucial, whether you’re managing event sign-ups, collecting customer feedback, or conducting internal surveys. With FormMailer, a handy Google Workspace add-on, you can automate email notifications, ensuring you never miss an important response. This guide will show you how to set up automated emails with FormMailer, making your workflow more efficient.

What is FormMailer?

FormMailer is an easy-to-use Google Workspace plugin that automates the process of sending email notifications whenever a Google Form is filled out and submitted. It’s customizable and user-friendly, perfect for staying updated on form responses in real-time. Here’s how you can get it up and running.

Step 1: Install FormMailer from the Google Workspace Marketplace

1. Go to the Google Workspace Marketplace: Head over to the Google Workspace Marketplace and search for “Form Mailer.”
2. Add FormMailer: Click on the FormMailer plugin and select “Install.” Follow the prompts to grant the required permissions to your Google account.
3. Enable the Add-On: Once installed, open your Google Form. Click on the three vertical dots in the top-right corner, select “Add-ons,” and locate FormMailer.

Step 2: Set Up FormMailer

1. Launch FormMailer: In your Google Form, click on the FormMailer icon in the add-ons menu to open the setup interface.
2. Create Your Email Template:

• Subject Line: Enter the subject you’d like to use for your automated emails.
• Email Content: Personalize the body of the email. You can insert placeholders like {{Form Field Name}} to automatically include the respondent’s answers.

3. Select Recipients: Decide who should receive the notifications — this could be yourself, the respondent, or other specific email addresses.

4. Advanced Options (Optional):

• Set up conditional logic to trigger emails based on particular responses.
• Attach files or include a summary of the form responses.

Step 3: Test Your Configuration

1. Submit a Test Form: To ensure your setup is working, fill out the Google Form with test information and submit it.
2. Check the Result: Confirm that you receive the automated email according to the settings you configured in FormMailer.

Step 4: Deploy Your Google Form

1. Share Your Form: Once you’ve confirmed that everything works as expected, distribute your Google Form to your audience.
2. Monitor Responses: With FormMailer, you’ll automatically receive emails for every submission, keeping you informed without having to check your form constantly.

Best Practices for Using FormMailer

• Personalize Your Emails: Use dynamic placeholders to make each email unique to the recipient’s responses.
• Set Conditional Triggers: If your form has different sections, use conditions to send emails only for relevant submissions.
• Include Response Summaries: Attach a PDF summary of the responses for easy reference later.

Troubleshooting Tips

• Emails Aren’t Sending: Double-check your FormMailer settings to ensure all necessary fields are filled out.
• Emails Going to Spam: Use clear, relevant subject lines and content to avoid spam filters.
• Missing Form Responses: Make sure the placeholders in your email match the exact field names from your Google Form.